Features of a complete school management software. A guide for software developers

7 Features of a complete school management software; A guide for software developers


School Management systems are widely used edtech platforms that are extremely helpful for K-12 and higher education institutions. The systems help these institutions to control and manage their administrative and academic operations remotely. As a paperless solution, School Management systems allow educational institutions to seamlessly manage processes like fees submission, attendance, admission, online classes, online examination, etc. 

If you are also considering developing a school management system, you need to find the right technology partner. There are abundant custom web development service providers, and you can choose the most suitable one to build the desired solution. School management systems offer many advantages, such as the efficiency of school administration and better growth of an institution. 


Significance of School Management systems

The School Management systems are a vast system of various components, modules, and tools that make the whole system work in cohesion. These school management systems entail several functions and offer lots of benefits to both teachers and students. The significance of the school management systems has been truly realized with the advent of the COVID-19 pandemic that forced students to go through their classes online. 

Implementing a perfect school management system reduces the workload of teachers and other school staff members, and it substantially improves efficiency and productivity. With custom web development, you can build such a robust solution. 

Here is a list of top school management software features

Table of Contents

1. Online Class Management 

Online class management includes online teaching sessions through specific video conferencing platforms like Zoom and Google Meet. They help the educators to connect to the students or learners being a medium between them. These platforms offer numerous tools to manage online classes according to educators’ or students’ needs.


2. Online Student Admission

It automates the whole process of student admission as well as reduces possible errors that might occur in paperwork. It consists of functionalities for efficiently managing parent and student details, document management, customized admission form, etc. 


3. Fees & Finance Management

When you implement a school management system, you can simplify fees and finance management. Indeed, long queues for submitting fees will be required because students can easily do this through online modes.  

If you want to create a school management system as per your aspiration, then you should hire a dedicated web developer because it is the best way to create a custom solution. The developer will help you to build the right solution as per your needs and requirements.  


Key features of a School Management System

A school management system has a wide range of functionalities that make it a smooth and hassle-free tool for education institutions to manage all their operations. It is an excellent tool for various administrative chores and a solution for tracking different activities. A school management system has many features that make it an effective tool for any educational institution. Let’s look at the top features of an effective school management system. 


1. Student information

Student information like grades, attendance, homework, achievements, and discipline are easily accessible through a robust school management system. This information is stored in databases that can be easily obtained by teachers when required. It is an in-built feature of a school management system that enables educators to keep track of student performance and other corresponding information. Smart cards work as identity cards for schools to access that information securely. 


2. Parent access

It could be challenging to stay connected with your child’s academic progress and become a part of their school activities in this busy world. But thanks to school apps and parent portals, parents can easily access updates related to their children’s academic activities. They can access various information related to their children easily with such a system. 


3. Teacher information

An effective school management system supplies information related to student activities and provides information related to the teachers in the school. With the use of an effective school management system, data regarding teachers like file reports, class schedules, classroom activities, class timings, etc., can be gathered easily.


4. Attendance & time table management

Attendance management is an essential school administrative task, and it causes teachers to spend some time before they start their classes. Sometimes, the process of taking attendance and recording it accurately becomes difficult. In that citation, the attendance and timetable management feature of the school management software is a boon for teachers. In a few clicks, teachers can record attendance easily with such a system.


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5. Online assignments and assessments

Term exams still have their own relevance today, but knowing the level of knowledge that a student has acquired is essential for teachers to assess them. Hence online assignments and assessments are important to ascertain and test the ability of students continuously. Teachers can provide assessments individually to every student if any of them, whenever required. 


6. Fee tracking and online payment 

Another great feature of the school management system is fee tracking and online payment. There are many fees-related tasks like managing receipts and incoming payments, tracking different types of fees, preparing bills before applying to any student that can be tedious without proper software. Thanks to a school management system, managing all fees and online payment-related chores are handled efficiently. Online payment enables parents to even pay through credit cards.


7. Library management

It is a good feature for managing ad tracking books distributed among students. It is helpful for librarians or educators to ascertain which students have got the books and which haven’t. In many other ways keeping track of books and other study material becomes very easy and hassle-free. 


Steps for creating a school management system

When it comes to creating a school management system, there are many ways to develop one. There are some simple steps to build the desired school management system. 

1. Discovery phase

The first step includes the discovery and creativity phase, where expert web developers will consult you to unleash possibilities of your investment. The experts will analyze your requirements, find out the possibilities, and outline the potential deliverables. 


2. Choose a suitable technology

While there are multiple options for creating a web solution as there are numerous technologies or technology stacks to build such a solution. You need to select the right technology stack to create the desired web solution for your business. MEAN, and MERN stacks are two popular full-stack technology stacks to build your web app. Also, you can choose a CMS (Content Management System) for the same. 


3. Develop and choose an architecture

You need to chalk out an architecture for your web application. This architecture is the structure of your app, and it tells how your app will be organized and what functionalities will be included. After defining the architecture of your app, your custom web development company will create the web app as per your need. 


4. Testing and delivery

Once your school system is ready, the next step is quality assurance and deployment. Here your web app is tested to ensure it meets all user expectations. Testing is necessary to ensure the app’s quality because any glitch in the system will impact the education delivery experience. 


Here is the type of testing performed:

Connectivity testing: The use of school management systems is increasing, and more users are using it now. Along with these users, teachers and administrators also use the system. So, it should stay online 24×7 to deliver minute-to-minute information and manage its remote operations. Connectivity testing is meant for the same; it helps developers ensure that the connectivity is smooth and many users can access the system simultaneously.  

Accessibility testing: User-friendliness is key to the success of any web solution. Accessibility testing is performed to test how user-friendly the web solution is, and it helps determine and correct the issues related to user interaction with the app. 


Final note

A school management system provides a quick and hassle-free way for educational institutions to manage attendance, student admissions, and several other things. With these systems, educators can efficiently conduct classes and manage students conveniently. You can opt for the custom web development service to create a robust school management system with the right features and functionalities. With custom website development, you can make the right system with the desired characteristics. 

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Author: Emily WhiteEmily White is a veteran web developer working at CSSChopper, which is a leading web development company. She is a passionate web developer and an amateur writer who loves composing blogs and articles in her spare time to spread knowledge.

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