UCLH, one of London’s key cancer centres, is seeking to recruit a Clinical Trials Assistant on a 12-month fixed-term contract to support a growing number of cancer clinical trials within the Upper Gastrointestinal and Cholangiocarcinoma Team. The successful candidate will be based within the Cancer Clinical Trials Unit (CCTU) based at 250 Euston Road. The main role of the clinical trials assistant is to support the team in the administration and running of the in-house, national, and international phase I, II, and III clinical trials. Responsibilities include contacting patients by phone, assisting the clinical trial practitioners and research nurses with the booking of patient appointments, scans, and uploading of trial scans to specific portals.

Other tasks include the creation and maintenance of files for clinical trials, archiving of closed trials, handling of correspondence, booking of couriers, preparing lab kits, adding lab requests, and processing or handling of blood and tumour tissue samples. You will be part of a supportive and dynamic team, working closely with clinical research staff. The role is vital in supporting clinical research staff in delivering excellent care to patients with cancer. Full training will be provided, but the successful candidate will be expected to manage their own workload to achieve the goals set by the team.

Main duties of the job

• Sending, collecting, and storing questionnaires
• Handling incoming mail and correspondence
• Providing a high-quality personal assistant service to the team when needed
• Attending clinics if/when requested by the Nurse/Coordinator
• Retrieval/creation and maintenance of patient notes
• Site File maintenance
• Archiving of previous closed trials
• Calling patients to confirm visits ahead of the planned appointment
• Requesting, processing, and sending biological samples
• Supporting data managers with relevant queries
• Maintaining up-to-date and accurate filing systems – paper and IT
• Assisting with surveys/audits as required
• Having a high degree of interpersonal and communication skills to liaise with a wide range of personnel in the multidisciplinary team orally, in writing, or electronically in a professional and courteous manner
• To be familiar with and confident in using the Trust IT systems
• Taking minutes at departmental and tumour group meetings
• Completing mandatory training and other recommended training
• Prioritising workload, meeting deadlines, and tackling problems systematically and with initiative
• Maintaining confidentiality of patient-related information at all times
• Taking personal responsibility for ensuring that UCLH resources are used efficiently and with minimum wastage
• Adhering to all Trust policies and procedures, the Health and Safety at Work Ac,t and the Data Protection Act.